Supplier Resources

How we source goods and services

Here is the process we follow:

1. Needs identification: Internal stakeholders determine the required goods or services.
2. Supplier evaluation: Potential suppliers are evaluated based on a variety of factors, such as: technical capability, financial stability, regulatory compliance and risk management.
3. Competitive bidding: Multiple suppliers are invited to bid to ensure transparency and value.
4. Qualification: As applicable based on service scope and risk, chosen suppliers will undergo further due diligence and qualification processes to be approved, such as for quality requirements, information security and/or privacy.
5. Approval and purchase: Purchase Orders (POs) are the primary method for acquiring goods and services, ensuring compliance with budget and authorization levels. As determined applicable, a PO will accompany a contract, which defines the scope of goods and/or services to be supplied and record agreed terms and conditions.
6. Onboarding: New suppliers must be onboarded through the Ariba SLP system before any transactions.

Supplier guidelines

Shipping and contact information

• Shipping and Receiving Hours: Monday – Friday, 8:00 a.m. – 4:00 p.m. (PT)
• Email: shippingreceiving@exelixis.com​
• California Address: 1951 Harbor Bay Parkway, Alameda, CA 94502​
• Pennsylvania Address: 640 Freedom Business Center Drive, Suite 600, King of Prussia, PA 19406

Goods orders

• PO numbers must be referenced on all packing slips, shipping labels​ and invoices.
• Order confirmations should be sent to purchasing@exelixis.com.
• Contact Procurement at ordersupport@exelixis.com for additional order notifications/inquiries such as price discrepancies, back-order or discontinued item notices, additional documentation needed, etc.

General information

• Suppliers should always include Procurement in their emails to our employees regarding order discrepancies.
• Invoices should be emailed to invoices@exelixis.com per our invoice submission guidelines.
• Capex Lab Equipment: Tax exemption form will be provided with PO and vendor should invoice Exelixis with appropriate tax.

Exelixis invoice submission guidelines

At Exelixis, we leverage an Optical Character Recognition (OCR) software to streamline invoice processing. Vendors are advised to direct their invoices to our Accounts Payable department for prompt and efficient handling. Please see our notice with detailed information also outlined here:

Step 1: Invoice submission

There are two ways to submit your invoice to Accounts Payable:

1. *Email a PDF version of your invoice to: invoices@exelixis.com (Preferred)
   or
2. Via USPS, mail your invoice to:
   Exelixis, Inc.
   Attention: Accounts Payable
   1851 Harbor Bay Parkway
   Alameda, CA 94502

Step 2: Invoice details

Invoices must include:

• Invoice number
• Invoice date (do not backdate your invoice)
• Exelixis’ Purchase Order (PO) number (if applicable)
• Total amount due

Step 3: Instructions for email submission

• Attach invoice as a single PDF to email
• Only one PDF invoice per email
• Ensure that the PDF invoice attachment does not start with ‘att’ in the filename, as this may interfere with our OCR system

Step 4: Submitting a PDF invoice with supporting attachments
Follow the instructions to submit a PDF invoice with attachments in PDF or XLS/Doc:

PDF Support (non-invoice)

• The non-invoice PDF attachment should be the second attachment
• The file name MUST begin with “att”

XLS/DOC Support

• The non-invoice XLS/DOC should be the second attachment

Step 5: Including PO numbers (if applicable)

1. Locate the PO Number: Check your contract or contact your Exelixis Business Partner
2. Include the PO Number: Ensure it’s referenced on your invoice
3. Avoid Omissions: Invoices lacking a PO Number won’t be processed and will be returned

Step 6: Essential invoice submission guidelines for Exelixis

1. Please note that the requirements for invoice submission must be followed.
2. Invoices not submitted per our submission guidelines are automatically rejected and will not be processed resulting in delayed payment.

*Failure to follow submission guidelines will result in invoice rejection and delayed payment processing

Maintaining OCR system integrity and timely invoice processing at Exelixis

For the preservation of our OCR system’s integrity and prompt invoice processing, please direct all invoice/payment queries or statements to: apgroup@exelixis.com.

Purchase order terms and conditions

Please see our Purchase Order Terms and Conditions. Please note that these only apply to purchases that do not have a contract associated with it.

Prospective suppliers: register to work with Exelixis

At Exelixis, we are always looking to expand our supplier network and collaborate with new vendors. If you are interested in partnering with us, please follow the steps below to register as a new vendor.

1. Interest form
   Fill out all required fields on our Prospective Supplier Interest Form with accurate and up-to-date information and submit the form to have your information added to our vendor database.
2. Review process
   Your information will be kept on file and reviewed when there is a need for a new vendor for our projects. If there is no immediate need, your information will remain in our system until an opportunity arises.
3. Evaluation
   If your information is selected, you will be contacted to participate in a Supplier Evaluation effort. Upon selection, you will receive details to register and start the onboarding process.
4. Approval and onboarding
   If selected after evaluation, you will receive a confirmation email with further instructions to register as a New Supplier. Our onboarding process includes setting up your vendor profile in our system and providing you with necessary guidelines and compliance requirements.
5. Start collaborating
   After onboarding, you can start collaborating with Exelixis on various projects. We value long-term partnerships and look forward to working with you to achieve mutual success.

Benefits of partnering with Exelixis

• Innovation: Join a network of innovative suppliers contributing to cutting-edge projects
• Growth: Opportunities for growth and expansion through collaboration with Exelixis
• Support: Access to our dedicated support team for any queries or assistance